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New student folders scanning started Fall 2016 using BDMs by the Registrar's office. The 2017 goal is to automate the process completely scanning the documents at the time of Admission – eliminating the hard-copy student folders.
The Transfer Credit Equivalency Database has moved from test to production. It is available on self-service for viewing. This tool will help facilitate the transfer evaluations. The next step will be to allow visiting students access – which will add value as a recruiting tool.
We started the ground work of preparing etranscripts. In cooperation with the National Student Clearinghouse we hope to provide this service to the community.. This service will dramatically cut the wait time for students when requesting transcripts, providing students with the opportunity to send their transcripts electronically 24/7. | | | |
As the College’s data custodians, we also serve as facilitators who manage the electronic course evaluations, transfer credit evaluation database and assist in training for new systems such as 25Live. Our office continues to develop our skills as well as hosting info sessions for the community.
We are fostering a more interactive dialogue between the students, schools and the Registrar’s office regarding each student’s eligibility for degree – which should result in a more accurate and timely academic progress review.
Our office has invested in additional training in team members on VEERA and Degree Works scribing which will enable our team to provide data in a more efficient manner | | | |
Currently the college has a total of 58 Wiley students, we will continue to monitor the academic progress as well as the class size for the online programs. | | | |
Our office will focus on supporting the College's Lasallian mission by hosting at least one charitable event per semester. | |
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| Continue to improve efficiency of our services and operations by partnering with other units in regard to enrollment and retention New student folders scanning started Fall 2016 using BDMs by the Registrar's office. The 2017 goal is to automate the process completely scanning the documents at the time of Admission – eliminating the hard-copy student folders.
The Transfer Credit Equivalency Database has moved from test to production. It is available on self-service for viewing. This tool will help facilitate the transfer evaluations. The next step will be to allow visiting students access – which will add value as a recruiting tool.
We started the ground work of preparing etranscripts. In cooperation with the National Student Clearinghouse we hope to provide this service to the community.. This service will dramatically cut the wait time for students when requesting transcripts, providing students with the opportunity to send their transcripts electronically 24/7. |  | Measure: Creating Electronic Records from Hardcopies Other level; Direct - Other | |  | | | Proposed actions to achieve goal: Coordinate scanning schedule for incoming students with Admissions
Assist Financial Aid in scanning Veteran documentation
Scan all registration forms (add/drop)
Expected Results: Eliminate hard copy files
Provide immediate access to files (i.e. admissions, Deans, Assistant Deans, etc.) Details/Description: With electronic files physical capacity will no longer be an issue.
Those with the 'need to know" will be provided with access to files. |
| | | Measure: Electronic Transcripts Other level; Direct - Other | | | | | | Proposed actions to achieve goal: Provide students with the option of requesting e-transcripts (electronic version of official or student copy of transcript). Expected Results: Students will the opportunity to send their transcript electronically 24/7 - including holidays.
Less lag between requesting transcripts and manual processing of "paper copy" transcripts.
Reduce the number of actual "paper copy" transcripts mailed by Registrar Office manager - particularly during peak transcript seasons (end of semesters). Details/Description: The number of requests for electronic transcripts have increased significantly.
Students are unable to request/send transcripts when the office is closed .
There will be less lag during peak periods (manual vs electronic method). |
| | | Measure: Tranfer Credit Equivalencey Database Other level; Direct - Other | | | | | Proposed actions to achieve goal: Collaborate with Admissions to create and maintain the transfer credit acceptance protocol. Admissions will continue to provide the Registrar's office with the copies of transfer evaluations - the Registrar's office will enter completed evaluations (matched courses) in the database.
The database also assists in maintaining data integrity - we will now have the correct course information loaded in Banner for current students.Expected Results: The purpose of the reference guide will:
Provide transfer students an unofficial preliminary evaluation of their credits toward degree at Manhattan College. (Admissions office - Transfer Dir.)
Assist in a more timely review of official transfer credits -cutting down wait time (48 hrs).. Eliminating "creating" new evaluations each time (Assistant Deans, Advisors)
The database will become a reference guide for future transfer evaluations. (Admissions Office, Asst. Deans and Registrar's Office)
Ensures better data entry when evaluation is complete.. (Registrar's Office.) Details/Description: The information provided by Admissions will increase the number of colleges and courses available in the database. This collection will ultimately assist in preparing and supporting articulation agreements.
The database in turn will become a reference guide for future transfer evaluations. |
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| Support data driven decision making by becoming better data stewards As the College’s data custodians, we also serve as facilitators who manage the electronic course evaluations, transfer credit evaluation database and assist in training for new systems such as 25Live. Our office continues to develop our skills as well as hosting info sessions for the community.
We are fostering a more interactive dialogue between the students, schools and the Registrar’s office regarding each student’s eligibility for degree – which should result in a more accurate and timely academic progress review.
Our office has invested in additional training in team members on VEERA and Degree Works scribing which will enable our team to provide data in a more efficient manner | | Measure: Facilitators of Data Management Other level; Direct - Other | | | | | | Proposed actions to achieve goal: Provide college community opportunities to learn how to use the systems in place, i.e. 25 Live, Course Evaluations, Transfer Credit Database, Self-Service for Registration, etc by hosing info sessions Expected Results: Offering training to the current systems will should assist users in feeling more comfortable in utilization. Details/Description: Each team member of the Registrar's office is scheduled to offer training sessions.
The info sessions will:
Assist the community become familiar with the product.
Provide the most accurate and up to date information for decision making (rooms, courses, registrations, etc.)
Provide an opportunity for the RO team member to present to the community |
| | | Measure: VEERA and other software training Other level; Direct - Other | | | | | | Proposed actions to achieve goal: Provide training on new products (VEERA, Degree Works) and refresher training (25Live) to RO team members. Attending professional conferences and Ellucian live to keep abreast of current trends and advancement in technology. Expected Results: Provide necessary tools to assist in better data management.
Remain current on available software.
Training the "trainers" - enhancing our knowledge base so we can in turn share the with the college community. Details/Description: It is crucial for our office's success in data management to be up to date in training. Our office has recently installed VEERA as a reporting tool. 25Live as well as Banner has periodic software updates.
The Registrar's Office sent a team member to Ellucian training to assist Asst. Deans in scribing for Degree Works. This should assist in expediting our degree clearance process. Additional training for 25Live and electronic catalog is also on the calendar. |
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| Support the College's Lasallian Mission Our office will focus on supporting the College's Lasallian mission by hosting at least one charitable event per semester. | | Measure: Registrar's Office events Other level; Direct - Other | | | | | Proposed actions to achieve goal: Canvas collect community for donations for various events.
Collaborate with other offices (i.e. Financial Aid) to cover more areas on campus and provide easier to access to those who would like to donate.Expected Results: Collect items for food pantries and to lift spirits of recipients.
Builds a collaboration between offices for a common goal. Details/Description: Each semester the Registrar's office will do an outreach to the college community to assist those in need. At the end of each semester - in December (for Christmas) we plan on continuing the "mitten tree" event. Canvasing the community to decorate our office tree with scarves, mittens and hats for the Putnam County Outreach Program. Spring the RO plans on collecting Easter candy for the needy and in November a food drive near Thanksgiving. |
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| Monitor, track, and assess new graduate online programs (Wiley partnership) Currently the college has a total of 58 Wiley students, we will continue to monitor the academic progress as well as the class size for the online programs. | | Measure: New Online Programs monitoring Course level; Direct - Other | | | | | Proposed actions to achieve goal: Compile enrollment information for new incoming students.
Process online registration and monitor class size for each semester's course offering for new online programs.
Track students to ensure they are making satisfactory academic progress.Expected Results: The information provided to the Provost and Dean will assist in determining the future of current programs and the possibility of creating new programs in the future. Details/Description: Each semester it will be important to review the Wiley Online program for enrollment trends. When doing the review of enrollment (new students) and registrations it will be important to separate the traditional students from the actual online students to get a clear picture of the programs success. |
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Author:
Manhattan College Manager
Last modified:
4/21/2017 11:15 AM (EST)
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Registrar Goal Set